In a world full of emails and messages, keeping up can feel like trying to drink water from a fire hose. It's just too much rushing at you all at once! That's where Artificial Intelligence (AI) steps in, making the impossible nuances of organizing these inquiries possible.
But how? With AI emailing tools! These resources are like having a super-smart robot friend who helps you manage your emails without breaking a sweat.
In this blog, we're going to share with you the best AI emailing tools out there. And guess what? They aren’t only about sending and receiving emails; they're about turning your email efforts into a powerful ally in marketing and customer service.
What Are AI Emailing Tools & How Do They Work?
AI emailing tools act as assistants who write, tweak, suggest words, or organize emails to cut down on the work typically done by hand. Imagine having a buddy who can make a short message longer or a lengthy one concise and who's also a whiz at checking your grammar and spelling. That's what an AI email assistant can do for you.
AI email assistants are powered by tech referred to as generative AI. What’s that about, you wonder? It’s a creative algorithm that can craft words for an email or other types of content based on the tool you're using.
The brains behind most generative AI tools are smart systems called large language models (LLMs). These models are the muscle that lets the AI guess what words should come next in a sentence. So, while it might seem like the AI is thinking on its feet, it's actually making super smart guesses to piece together valuable content.
But why use AI emailing tools? Because using AI emailing tools is a game-changer:
- They save you a ton of time. No more spending hours sorting through emails or figuring out what to say.
- They help you write better emails for better engagement and even predict what your customers need before they ask.
- For businesses, these tools can boost your email marketing to new heights, making sure your emails get opened and read.
As an added bonus, for those interested in making email campaigns look top-notch, and who need a location to find resourceful AI emailing tools for use, there are design modules available at Freescout Geeks. With Freescout Geeks, you can elevate your helpdesk using customization to enhance the look and feel of your helpdesk. We’ll go into more detail about these throughout the blog. But for now, let’s get to the nitty gritty about AI emailing tools.
The Best AI Emailing Tools
Imagine you're working on email marketing and brainstorming subject lines. An AI email assistant can quickly generate multiple versions of your idea, giving you a variety of options to choose from. Or, if you've drafted an email but something about the tone doesn't feel right, you can ask the AI to adjust it, making it friendlier or more professional based on your needs.
The big win of using an AI email assistant is making things easier and faster. This means you can whip up emails and fine-tune them quickly. Not only does this save heaps of time, allowing you to tackle more tasks, but it also reduces the pressure and stress of a heavy workload. This reduction in strain can help prevent burnout and spark new creative ideas.
Moreover, AI email assistants shine when it comes to personalizing content. They can analyze previous exchanges in an email conversation and suggest replies that align with the flow of your discussion. Some can even integrate with external data, like social media activity, to further tailor suggestions. This ability to customize content effortlessly can make your communications more effective and personal.
What are some of the best AI emailing tools available now?
1. Nanonets
Nanonets provides a free email generator tool, ideal for quickly crafting emails with a process similar to ChatGPT but focused on email composition. You specify the email type and instructions, and it writes the content for you. Simple to use, you just copy the generated text into your draft.
2. MailGenius
MailGenius is the detective of email tools. It scans your emails to make sure they won't end up in the spam folder. It also gives you engagement tips on how best to improve your email strategy and content so more people will open and see them. Perfect for businesses wanting to make sure their marketing emails are getting through to their target audience.
3. Phrasee
Phrasee is all about making your emails sound awesome. It uses AI to create email subject lines and content that people want to click on. This tool is a must-have for marketers who want to boost their email open rates and make their messages stand out.
4. Boomerang
Boomerang is like a magic wand for your emails. It lets you schedule when to send emails, reminds you if someone still needs to reply, and can even suggest ways to improve your emails. It's fantastic for anyone who wants to manage email communication like a pro.
5. EmailTree
Imagine if you could solve your customers' problems before they even ask. EmailTree does just that. It's designed to help with customer service by using AI to understand what customers are asking and then drafting replies or taking action automatically. It's a lifesaver for businesses that want to provide quick and helpful customer support.
Incorporating AI Emailing Tools into Your Daily Routine
The smoothest way to make an AI email assistant a part of your daily email experience is to have it integrated right where you work: inside your email application. Often, this comes in the form of an extension. This setup means you can tap into your AI assistant's capabilities as you compose emails.
Take, for instance, the AI emailing feature offered by FreeScout. All you need to do is select the text you're working on, and a menu pops up with options to tweak your message right on the spot. You can adjust the tone, shorten or extend your message, or even translate it into a different language.
Similar capabilities are available for popular email platforms like Gmail or Outlook through other tools in the market. Some tools are also accessible directly from your web browser, giving you flexibility in use. If direct integration or browser access isn't an option, you might have to adopt a slightly more hands-on approach to leverage the benefits of AI emailing tools in your workflow.
The Power & Benefits of Using AI Emailing Tools
AI emailing tools are not just about tidying your inbox; they're powerful allies in email marketing and managing help desk ticket submissions. By understanding your customers' behaviors and preferences, these tools can help you create personalized emails that speak directly to them. This means higher engagement rates, more conversions, and happier customers.
In the world of emailing, AI emailing tools save you time, help you communicate better, and can even boost your business’s bottom line. Whether you're drowning in your inbox, looking to ramp up your email marketing, or streamlining your customer support, there's an AI tool out there.
For businesses dealing with a lot of customer support queries, AI emailing tools can automate responses to common questions, freeing up your team to handle more complex issues. This leads to faster response times and more satisfied customers.
Which AI emailing tools will you consider for your business?